By-Laws

Limousine Association of Maryland, Incorporated

Limousine Association of Maryland: The Voice of the Chauffeured Transportation   Industry   Statewide

Adopted  by the Board of Directors, July  16, 2013 at their quarterly meeting.

ARTICLE 1: NAME AND PRINCIPAL OFFICE

Section A. Name:

The name of this corporation shall be the LIMOUSINE ASSOCIATION OF MARYLAND, INCORPORATED. (“LAM”), a nonprofit corporation incorporated under the laws of the STATE OF MARYLAND.

Section B. Office:

The principal  office of the LAM  shall be located  at 2802  Summit Ave,  Baltimore,

.Maryland 21284 or at such other location as may be directed and determined by the Board of Directors of the LAM (“Board” or “Board of Directors”). All references hereinafter to “Board” or “Board of Directors” shall relate solely to the nine (9) representatives of Active Operators Members, as defined in Article 3, Section A. hereof, who are elected by the Active Operator Members to seats on the Board and shall not apply to the two (2) individuals representing Vendor Members, as defined in Article 3, Section A. hereof, who shall function in an ex officio, non­ voting capacity with respect to the Board.

Article 2: PURPOSE

The purpose of the LAM shall be as set forth in its articles of incorporation, as amended. To achieve those purposes, the LAM shall: ( 1) provide a state forum for the exchange of information and views by members of the LAM; (2) provide a mechanism for the collection of information and to educate members concerning matters of mutual interest and concern; (3) advance the interest of the pre­ arranged chauffeured ground transportation industry (“Industry”) and its members before the state and county regulatory authorities;  (4) to offer members state and local promotion and publicity; and (5) perform such duties as will benefit the LAM and its members.

Section A.  Limitation  of Methods:

The LAM shall observe all local, state and federal laws, which apply to non-profit organizations.

ARTICLE 3. MEMBERS

Section A. Types of Members: LAM shall be comprised of the following types of members:

  • ACTIVE OPERATOR MEMBER: The designation “Active Operator Member” shall apply to an individual,, partnership or legal entity that meets the following qualifications:
    • Is engaged in the chauffeured transportation business and has control of one  or more motor vehicles, meets all applicable licensing and regulatory requirements with respect to the use of its driver(s) and such motor vehicle(s), and offers such driver(s) and motor vehicle(s) on a prearranged basis to the public for-hire and travel over irregular routes in the state of  Maryland.
    • Is accepted for membership, and
    • Has paid its dues set by the Board of Directors.
  • PENDING OPERATOR MEMBER: The designation “Pending Operator Member” shall apply to an individual, partnership or legal entity that meets the following qualifications:
  • Is engaged in the chauffeured transportation business and has control of one or more motor vehicles, meets all applicable licensing and regulatory requirements with respect to the use of its driver(s) and such motor vehicle(s), and offers such driver(s) and motor vehicle(s) on prearranged basis to the public for-hire and travel over irregular routes in the state of Maryland.
  • The member’s authority to operate with the Public Service Commission of Maryland, USDOT/ MC, Motor Vehicle Administration or any other authority that is in a “pending” status with any or all of the above listed agencies.
  • The member’s current commercial insurance (as required by the state of Maryland or other licensing agencies, such as WMATC). Verification of these items is required by all Operator Members of the LAM. Once verification is complete, the said operator will then be designated as an “Active Operator Member.”
  • VENDOR MEMBER: The designation “Vendor Member” shall apply to an individual, partnership or legal entity that meets the following  qualifications:
    • Own or operate a trade or business which provides products, merchandise or services related to, necessary for, or reasonably required by those owning or operating chauffeured transportation businesses in the state of Maryland; and
    • Have paid the dues established for this particular class of member by the Board of Directors.
  • HONORARY MEMBERS: Any individual who has been engaged in the pre­ arranged limousine business as  an  owner/ operator,  principal,  stockholder,  partner, or officer of a company so engaged and who is no longer associated with that industry through the sale of  his/ her  interest,  retirement.  or  other  reason, may, at the sole discretion of the Board of Directors, be appointed an Honorary Member of the LAM.        ,

The Board of Directors may also, at its sole discretion, appoint any other person as an Honorary Member. In considering persons for honorary membership, the Board of Directors shall take into account such person’s activities in, contribution to or potential contributions to the industry and the LAM. Honorary Members shall be entitled to attend all open meetings of the LAM, but shall not have the right to vote or hold elective office.

Section B. Termination and/or Transfer of Membership: Any Active Operator Member who shall cease to be an owner of a chauffeured transportation business shall automatically cease to be a member of LAM. Honorary members are personal  designations  and non-transferable.

Section C. Suspension and/or Expulsion:

    • Automatic Suspension: Members of any classification shall be suspended automatically for not paying the current year’s dues within the time period prescribed in Article 4, Section A hereof.
    • Suspension or Expulsion for Causes Other Than Failure to Pay Dues: Members may be expelled or suspended for cause unrelated to a failure to pay dues by two-thirds (2/ 3) vote of a quorum present  at any meeting of the Board of Directors. The Board of Directors shall be the sole judge of sufficiency of such cause, provided that, for a member to be expelled or suspended for cause, that member must be advised in writing of the reason for expulsion  or suspension and given an opportunity to present a defense prior to such expulsion’s or suspension’s being imposed. The member has thirty (30) days to reply to the matter. If after thorough investigation it is proven that the subject LAM member has broken any applicable Federal, State or municipal regulation,  depending upon the severity of the violation(s) committed, that member’s membership in LAM and the benefits thereof can be terminated pursuant to a vote of expulsion or suspended  pursuant to a vote or suspension for up to two (2)  years.

Section D. Reinstatement: Any former member who has resigned or has been suspended for nonpayment of dues and who desires to be reinstated with a continuous membership must make payment of all dues in arrears. However, a reinstated member must wait one (1) year from the date of reinstatement before applying for nomination to the Board. If, however, a continuous membership record   is  not   desired,   such   member   may   be   reinstated,   if   qualified for membership, by paying the current year’s dues. Any other former member who has been expelled or suspended for reasons unrelated to a failure to pay dues  may be reinstated by the Board at a time and upon such conditions as the Board may see fit.

Section E. Membership ,Directory: The LAM membership directory shall be published  annually and listed  on the  LAM  website.

ARTICLE 4: DUES

Section A. Amount and Due Date: Dues for all classes of membership shall be established by the Board of Directors. All dues shall be paid within thirty (30) days of the start of the membership period. (November  1 to October 31)

Section B. Delinquent Payment: Any LAM member whose dues payment remains delinquent for a period of thirty (30) days shall be notified of such delinquency and advised that such member’s LAM membership will be suspended at the end of thirty (30) days of the start of the membership period. The member will be automatically suspended pursuant to Article 3, Section B, if payment is not made by the end of thirty (30) days from the start of the membership period. During any period of suspension, a member whose dues remain unpaid shall not be entitled to any services of the LAM. Upon application the Board of Directors, at its sole discretion, may postpone the due date of dues of any member.

Section C. No Refund of Dues: No dues shall be refunded to any member whose membership  terminates  for any reason.

ARTICLE 5: MEETINGS AND ELECTIONS

Section A. Meetings and Membership; Attendance; Quorum: Four quarterly meetings of the LAM shall be held in each calendar year on such dates and at such time and place as shall be determined by the Board of Directors. The Board of Directors may call special meetings of the LAM on such dates and at such times and places as it determines with a ten (10) day notice. Each Active Operator Member, Pending Operator Member, and Vendor Member who is not delinquent in the payment of its dues to LAM may attend all meetings of LAM’s membership. Ten percent (10%) of the voting members of the LAM must be present in person or by proxy to constitute a quorum. A quorum is required for the transaction of business at any regular or special meeting. Unless otherwise specified herein, a majority vote of those present in person or by proxy at each regular or special meeting shall be necessary to take any action· requiring a vote. Except as otherwise described in Article 5, Sections D and F, meetings or voting of members by telephone, telegram, cablegram, electronic mail, or any other form of electronic or telephonic  transmissions  are not permitted.

Section B. Notice of Membership Meetings: Notice of the date, time, place and purpose of any meeting of the members of the LAM shall be given in writing, by personal delivery, EMAIL or by United States mail, addressed to each member of the LAM at the address/  mail address on file at the LAM office not less than ten

(10) nor more than fifty (50) days prior to the date fixed for such meeting.

Section C. Action by Members Without a Meeting: Whenever members are required  or permitted  to take action by vote, such action may be taken without  a meeting by written consent, setting forth the action so taken, signed by all of the members entitled to vote thereon. Returned, tallied and published  results  will go to the Board.

Section D. Voting; Proxies: Registration: At each meeting of LAM’s membership, each Active  Operator  Member who is not delinquent  in the payment of its LAM dues and is properly  registered  may cast one (1) vote, either in person  or by proxy, on each matter brought before the LA:M membership for a vote. Pending Operator Members shall not be entitled to  cast  votes  at  LAM  n;:i.embership meetings. Each Vendor Member who is not delinquent in the payment  of its LAM dues and is properly registered  may cast one (1) vote,  either  in person or by proxy, on any matter brought before the membership for a vote. Registration shall be in such  a manner  as may be  prescribed  from  time  to time  by the Board  of Directors,  and all proxies  to be voted must be filed, in such form  as the Board of Directors shall determine, with the LAM office prior to the commencement of the meeting. Balloting for the election of Directors shall, however, be conducted by mail  or by electronic  transmissions  as determined  by the Board  of Directors.

Section E. Order of Business:The order of business at all meetings of members shall be as determined by the Board of Directors.

Section F. Nomination of Directors: Together with the notice of the quarterly meetings of members, the LAM office shall mail/ email a copy of the report of the Nominating Committee to all members. The election shall be  conducted  by  emailed  ballot.  The emailing will  include  the  Ballot with  specific instructions.

ARTICLE 6. BOARD OF DIRECTORS

Section A. Authority and Responsibility: The Board of Directors shall  be  vested with authority to supervise, control, and direct LAM’s affairs,  shall  determine LAM’s policies or changes therein within  the  limits  of  the  by-laws, shall actively prosecute LAM’s objectives, and shall have discretion in the disbursement of LAM’s funds. The Board of Directors may adopt such rules and regulations for the conduct of its business  as  shall  be  deemed  advisable,  and  may in the execution of the powers granted, appoint such as it may consider necessary.

Section B. Composition of the Board: The Board of Directors shall consist of nine (9) individuals in LAM who have  maintained  that membership  for at least  one (1) year. Directors shall serve two (2) years, with the past President becoming Chairman of the Board, for one ( 1) year assisting the newly  elected  President  of  the LAM.

Section C. Selection of the Directors: Each Active Operator Member may vote for candidates for Board seats who have been Active Operator Members for at least one (1) year. Election to the Board will be determined by a nominee’s receiving at least a plurality of the ballots cast for that seat on the  Board.

At the November quarterly meeting the general membership will choose four (4) members of the Association, two (2) will be on the Board of Directors and two (2) will be from the general membership. They will be the nominating committee for  the new Board of Directors that will be chosen at the next regular, quarterly  meeting.

The nominating committee shall present a slate of candidates to replace the directors whose term is expiring, and confirm by personal contact with the candidates that they are willing to accept the directorship   responsibility

Section D. Term Limit and Other Restrictions of Directors: Any Active Operator Member sharing common ownership with another Active Operator Member may have only one (1) representative on the LAM Board of Directors at  one (1) time. Notwithstanding the foregoing restrictions, nothing herein shall  prevent an Active Operator Member from having one (1) of its officers  or  principals serve as a director on LAM’s Board simultaneously with that Active Operator Member’s having another one ( 1) of its officers or principals serve on another Board  of  Directors that  is competitive  with  LAM  or the Industry.

Section E. Replacement of Directors: In the event that any person shall become unable or unwilling to serve in the director’s seat to which he/ she has been elected, the Board of Directors shall name a replacement. In the event that the resigning or incapacitated director held one (1) of the nine (9) seats on the Board, that seat shall be offered to the candidate who had obtained the next highest number of votes in the most recent election. That candidate shall serve the  balance of the outgoing director’s term.

Section F. Failure to Attend Meetings: Any director who fails to attend two (2) regular meetings during his/ her tenure due to unexcused absence may be removed from such office by a majority vote of the directors present at any meeting of the Board of Directors.

Section G. Meetings: One regular meeting of the  Board  of  Directors  shall be held immediately before, after or during the quarterly  meetings  of  members  of  the LAM

The Executive Director must notify the Board of Directors of the meeting date at least thirty (30) days prior to the meeting. Special meetings of the Board of Directors may be called at any time by the President or by any five (5) directors exclusive of the Vendor, Member representatives acting in a non-voting, ex officio capacity with respect to the Board. Legal counsel may be present at all meetings of the Board if so ordered. Ten ( 10) days written notice by mail of the time and place of the holding of any regular or special meeting of the Board of Directors shall be given to each director. Any meeting of the Board of Directors may be

adjourned  to  the  same  or another  place  or time without  further  notice  to  all directors. All meetings of the Board of Directors shall be conducted in accordance with ROBERT’s RULES OF ORDER, Revised, when not in conflict with these bylaws. At all meetings of the Board, the President shall preside, but in that individual’s absence, the Vice President shall preside. If either the Rresident or Vice President is not present, a chairman will be chosen by the Board and shall preside. Any or all directors may participate in _a meeting of the Board of Directors by means of conference telephone or by any means of  communication by which all persons participating in the meeting are able to hear one another, and such participation shall constitute presence in person at the meeting. No  vote at any Board of Directors meeting may be cast by proxy.

Section H. Quorum: A majority of directors shall constitute a quorum, which is required for the transaction of all business, except that a lesser number may adjourn any meeting to another time or place or may fill a vacancy in accordance with Article 6, Section E. Except as otherwise provided in these bylaws or by state or Federal law, a majority of a quorum of directors present shall have the power to act.

Section I. Action by Directors Without a Meeting: Whenever directors are required or permitted  to take action  by vote, such action may be taken without  a meeting by written consent, setting forth the action so taken, signed by all the directors entitled to vote thereon and returned to, tallied and published by the Executive Director.

Section J. Removal of Directors: Any or all of the  directors  may  be  removed for cause by  a vote of  the members  or by  action  of the Board.  Directors may  be

·removed without cause only by vote of at least two-thirds (2/ 3) of all the voting members of the LAM. Member will be notified in writing of the Board’s decision and a thirty  (30)  day period  allowed  for the member  to defend.

Section K. Resignation: A director may resign at any time by giving written notice to the Board, the President or the Secretary of the LAM. Unless otherwise specified in the notice, the resignation of such officer shall take effect upon receipt thereof by the Board and the acceptance of the resignation shall not be necessary  to make it effective. If a director resigns prematurely  from the  Board

without a valid excuse, i.e., business problems or health reasons, that individual may not run again for the  Board.

ARTICLE 7. OFFICERS

Section A. President: The President shall be the principal Executive Officer of the LAM, and the President shall preside at all meetings of the LAM and the Board of Directors. The President shall also serve as the chair and as a voting member of the Executive Committee, but shall function in a non-voting, ex officio capacity on all other committees, the sole exception being that the President may not serve in any capacity on the Nominating Committee. Finally, the President shall be responsible for the general management of the affairs of the LAM and shall see that all orders and resolutions of the Board are carried into effect. Vendor Members cannot hold a seat on the Executive Board.

Section B. Vice President: The Vice President shall perform the duties of the President in the event of the President’s inability to  serve.

Section D. Treasurer: The Treasurer shall be the financial officer of the LAM. The Treasurer shall serve on any budget or finance committee which may be instituted by the President or the Board of Directors, and shall report on the finances of LAM to the Board of Directors at all regular, quarterly meetings and to the members.

Section E. Secretary: The Secretary shall attend all meetings of the members and the Board of Directors. The Secretary is also the keeper of the LAM corporate seal and upon instruction by either the President or the Board of Directors shall be authorized  to use same.

Section F. Election of Officers: Immediately following the certification of the new Directors, the current President shall select four (4) members to serve. The President shall provide the nominating committee with the list of Directors for the ensuing calendar year, requesting they select a candidate  for each office to  be filled: President, Vice President, Secretary, and Treasurer. When proposed, such information  shall be presented  in written form to the President.

Section G. Succession of Officers: In the event the President is unable or unwilling to serve in the office to which he/ she has been elected, the person holding the position of Vice President will assume the position and duties of the Presidency for the remainder of the year. The person holding the position of Secretary will become the Vice President. The Board shall vote to replace the position of Secretary at the next meeting of the Board of Directors.

In the event the Secretary or the Treasurer is unable or unwilling to serve in the office to which he/ she has been elected, the Board of Directors shall vote to replace the position of the Secretary or Treasurer at the next meeting of the Board of Directors.

ARTICLE S. , COMMITTEES

Section A. Standing Committees: Identified below are the standing committees of LAM. The President shall appoint the chair or co-chairs of each committee. With the exception of the Executive Committte and the Nominating Committee, the chair or co-chairs of each of the other standing committees shall have discretion to determine the size of their respective committees. The size of the Executive Committee and the Nominating Committee shall be as prescribed in Sections A. land A.2 of this Article 8. The chair or co-chairs of each com.mittee, other than the Executive Committee and Nominating Committee, shall have the power to appoint the constituents of their respective committees. The constituency of the Executive Committee and the Nominating Committee shall be. established or determined as set forth in Sections A.1 and A.2 of this Article 8.

  • Executive Committee: This Committee shall consist of four (4) members of the Board who shall be the President, Vice President, Secretary and Treasurer. Each shall have voting rights on the Executive Committee. The President shall serve as the chair of the Executive Committee. The Committee is empowered to initiate investigations upon the request of the  Board,  make  recommendations and bring such matters to the Board for a vote and/ or take such action as directed  by the Board.  Executive  Committee  Meetings may be called  by    the

. President or by any two (2) members of the Executive Committee. A majority of  the Executive Committee shall constitute a quorum. The Executive Director and General Counsel of LAM may attend meetings of the Executive Committee at the direction  of  the President.

  • Nominating Committee: The Nominating Committee shall consist of four (4) members. Two (2) of those four (4)  members, all of whom  shall be members of   the Board, shall be appointed by the President. The chair and co-chairs of the Nominating Committee shall appoint the fourth (4th) member of the Nominating Committee by selecting that individual  from  LAM’s  membership.  That  fourth (4th) member need not secure Board approval as a prerequisite to serving on the Nominating Committee. It shall be the mission of the Nominating Committee to recruit qualified candidates to serve on the Board of Directors and to oversee LAM’s_ annual election of its Board. The Nominating Committee shall meet not less than ninety (90) days prior to the November  meeting  of  the members,  and shall recommend by a written majority vote, nominees for membership on  the Board of Directors to be filled by election by balloting of the general membership

and shall submit its report to the President not later than forty-five (45) days prior to such meeting. The President of LAM shall not be a member of this committee.

  • Membership Committee: It shall be the mission of the Membership Committee to increase LAM’s overall membership and to make recommendations designed to maximize the value of that membership.
  • Finance Committee: The Treasurer of LAM shall serve as the Chairperson of the  Finance  Committee.  It shall be  the mission  of  the  Finance  Committee to ensure the sound financial standing and long-term stability of  LAM.
  • Bylaws Committee: It shall be the mission of the Bylaws Committee to maintain constant oversight of LAM’s bylaws, ensure that LAM’s rules are followed, evaluate whether need exists to amend the bylaws, consider the wording and advisability of proposed amendments thereto, conduct research in connection therewith when necessary, confer with LAM’s General Counsel on bylaws revisions, recommend for adoption amendments to the bylaws, and make recommendations regarding meeting procedures in accordance with ROBERT’S RULES OF ORDER, Revised.
  • Legislative Committee: It shall be the mission of the Legislative Committee to foster on LAM’s behalf a proactive government relations program to protect members from harmful regulation and legislation and to guide lobbyists if/when engaged by LAM to represent its interests.
  • Show Committee: It shall be the mission of the Show Committee to design the education program of the Chauffeur Driven Show and implement measures  to help ensure that the Chauffeur Driven Show offers high value and is a success.
  • Sponsorship Committee: It shall be the mission of the Sponsorship Committee to cultivate and secure sponsor relationships and ensure the highest value return to sponsors of LAM events and to LAM.

Section B: Ad Hoc Committees: The Board of Directors, at its direction, may from time to time elect to appoint various ad hoc committees    comprised of two

(2) or more of the Board’s members to assist the Directors in the conduct of LAM’s affairs.

Section C: Minutes; Participation of Meetings: Committees shall regularly report to the Board (in writing or verbally as directed by the Board) on their meetings  and determinations.

The Executive Director or his/ her designee may be tasked to take such minutes. Chairs or co-chairs of committees presenting oral reports may do so with the assistance  and prompting  of the  Executive  Director. Any or all members of    a

committee may participate in their committee’s meetings by means of conference telephone or by any means of communication by which all persons participating in the meeting are able to hear one another, and such participation shall constitute presence in person at the meeting. No vote at any committee meeting may be cast by proxy.

ARTICLE 9. FINANCE

Section A. Bank Accounts: The funds of the LAM shall be deposited from time to time by  or at the  direction  of  the Board  of Directors  and documented  by aBoard Resolution. The Board of Directors may provide,    or may delegate to the

Treasurer to provide for an account at any bank for the payment of expenses of the office of the LAM and may provide for such conditions as two (2) signatures for withdrawals and balances as the Board of Directors as may deem appropriate. There is currently one (1) signature required by the President. A spending cap is hereby established which requires that at no time r;nay the LAM assets be less than $2,000 unless    the membership approves an override of this spending cap.

Section B. Fiscal Year: The fiscal year of the LAM shall close on December 31 of the current year and be prescribed  by the Board of Directors.

Section C. Bud.get: The Board of Directors shall adopt in advance of the next fiscal year an annual  operating  budget  covering all activities of the LAM.

Section D. Financial Reports: The Treasurer shall furnish to the Board of Directors at the each regular, quarterly meeting of the Board of Directors a financial report of the LAM for the preceding quarter, and at each November meeting a financial update of the financial condition of the LAM.

ARTICLE 10. LIMITS ON LIABILITIES

Nothing contained herein shall constitute members of the LAM as partners for any purpose. No member, agent or employee of this Association shall be liable for the acts or failure to act on behalf of any other member, officer, agent or future employee of the LAM, nor shall any member, officer, agent or future employee be liable for his or her acts or failure to act under these bylaws, excepting  only acts or  omission  to  act arising out  of  that  individual’s  willful malfeasance.

ARTICLE 11. SEAL

The seal of the LAM shall bear such information as determined by the Board of Directors.

ARTICLE 12. CONSTRUCTION

If there be any conflict between the provisions of LAM’s Articles of Incorporation and these By-Laws, the provisions of the Articles of Incorporation shall govern.’

ARTICLE 13. DISSOLUTION

The LAM shall use its funds to accomplish the objectives and purposes set forth in these bylaws, and, upon the final dissolutjon of the LAM, no part of said funds shall inure or be distributed to members of the LAM. On such dissolution, the funds of the LAM may be paid over to such recipient(s) as described in the Articles of Incorporation, to a successor created by the reorganization of the LAM, or if there be no such named recipient or successor, to one or more legally organized charitable organizations to be selected by the Board of Directors.

ARTICLE 14. AMENDMENTS

The By-Laws of the LAM may be amended by the voting members at any regular, quarterly meeting, or at any special meeting called for that purpose or by ballot. Voting (including by ballot) can only take place when there is a quorum of the voting members as defined in these By-Laws in Article 5 Section A.